FSO-IS
RONALD HILLARD FSO-IS,
INFORMATION SYSTEMS OFFICER
45994 Clarks Road
California, Maryland 20619
(301) 737-4277
This site is designed to hlep you fill in the mission forms that are most used by our flotilla members, and to expedite the process by clicking on the links at the left hand side of this page.
My job is to collect and supervise matters pertaining to the collectino, recording, and forwarding of the flotilla auxdata information, and keep members informed of all developments in this area.
AUXDATA is an interactive real-time electronic data processing system. It is designed to store all qualifications and activities of each auxiliary member in a computer data dase. This information is available to authorized users on-screen and in hard copy as management reports that select and summarize pieces of this information.
Who should complete the forms
All active CG Auxiliary members should regularly record their Auxiliary activities, and send reports to the Flotilla FSO-IS officer on a regular and timely basis (every 30 days).
Some forms "e-forms" may be filled out on-line and sent to the FSO-IS by email utilizing the links to the left. Others, including the important Change of Member Information (7028) are not available as e-forms. All forms can be accessed at the National CGAUX website.
The following persons in our Flotilla have the responsibility for writing and sending an appropriate form to the FSO-IS.
- Each individual member should fill out the MEMBER ACTIVITY LOG (form 7029), and send it to the FSO-IS every month.
- The individual in charge of a group mission should fill out the ACTIVITY REPORT-MISSION form 7030. All participating members are to be listed by the person in charge. An example would be in Public Instruction.. The lead instructor should fill out the 7030 form for his/her evening of instruction, including every member who assisted in the activity for the evening, and the form sent to the FSO-IS. (email) For Public Affairs (PA) missions, the person in charge of the booth should fill out the 7030 form for all involved, and send the form to the FSO-IS. (email) A member doing a Public Affairs activity singularly, should fill in a 7030 form and send it to the FSO-IS Officer. (email)
- Each Vessel Inspector should fill out his/her own activity form (7038) and submit it to the FSO-IS.
All forms should be completed as soon as possible after a mission or an event has taken place. The District requests no longer than 60 days maximum.
How the forms get processed
The following forms follow the IS flow of forms:
- 7023 - Notice Of Intent to Teach PE Course
- 7026 - AUXOP Specialty Course Exam Request
- 7028 - Change of Member Info
- 7029 - Member Activity Form
- 7030 - Activity Report - Missions
- 7034 - SAR Incident Report
- 7038 - Activity Report - Vessel Examinations
- 7039 - Workshop Mission and Attendance Report
- 7046 - Activity Report - RBS Visitation
- 7054 - Aids to Navigation Report
Forms that are routed through other Staff Officers:
- 7001 - USCG Auxiliary Enrollment Application
- 7003 - Vessel Facility Inspection and Offer For Use Form
- 7037 - NOAA Form 77-5 for Cooperative Charting Program
FSO-IS Action: Reviews the forms received from members to verify that they are correctly filled out and legible. Forms that are unclear or that contain errors that cannot be corrected by the FSO-IS are returned to the member. On the 1st and 15th of the month the FSO-IS mails all AUXDATA forms to the SO-IS.
SO-IS Action: Unclear forms are returned to the FSO-IS Officer. Enters data from all forms received into the AUXDATA computer system. Returns forms to the appropriate FSO-IS after data is entered. SO-IS stamps the date entered on each form.
FSO-IS checks the returned forms against the Flotilla posting and corrects any errors.